Rylander Memorial Library

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Meeting Room Policy

MEETING ROOM POLICY

General Guidelines

The meeting room of the Rylander Memorial Library is designed to fill general informational, educational, cultural, and civic needs of the community including activities such as discussion groups, panels, lectures, conferences, seminars, exhibits, displays, story times, puppet shows, and video viewing.

The meeting room will seat people "auditorium style." The room may also be set up with table and chairs. A slide projector and a TV for video viewing are available for use.

The library staff will provide supervision of meeting room activities during library hours.

All activities taking place in the library meeting room should be free of charge and open to the public. The only exceptions are when paid registration is necessary to cover expenses for the institutes or seminars being held in cooperation with the library or payment of fees for noncredit adult educational courses regularly conducted by established educational institutions. In either case, special permission must be obtained from the Library Director.

Use of the library meeting room does not constitute endorsement by the library, library board, or the county of "points of view" expressed by participants in the program. No advertisement or announcements implying such endorsement will be permitted.

Local groups wishing to have committee or board meetings may use the meeting room of the library free of charge during regular library hours on a first-come, first-serve basis. It may be used after hours only if a responsible county employee or member of the "Friends of the Library" is present.

Rules Of Use

Reservations for the library facilities will be made on a first come, first serve basis with the county and library sponsored functions having priority. Reservations should be made a minimum of 48 hours in advance, but no more than 60 days in advance. To insure the widest possible use of the meeting room, irregular meetings are encouraged and take priority. However, permission for regularly scheduled meetings on a monthly basis will be granted when possible.

The individual making the reservation as well as the membership of the group as a whole, will be held responsible for any and all damages that may occur as a result of the use of the facilities.

Permission to use the library facilities may be withheld from groups damaging the room, carpet, equipment, or furniture, or causing a disturbance, or any other failure to comply with rules and regulations.

Restrictions

The meeting room may not be reserved for:

  • Social gatherings such as showers, birthday parties, dances, etc.
  • Religious services (religious study groups are permitted)
  • Commercial groups or purposes, such as in-service training programs, club bake sales, etc.
  • Gatherings held for financial gain

No admission charges, collections or any other money-raising activities may be attached to any meeting held in library facilities.

Attendance must be limited to the capacity of the individual meeting room.

Care of the Facilities

Facilities are to be left as found. No additional furniture or equipment other than that already available in the room will be provided. Groups are responsible for their own setup and cleanup.

Equipment, supplies, or personal effects cannot be stored or left in the library.

Smoking is not permitted in the library building.

Light refreshments may be served in the meeting room. A sink, refrigerator, microwave, and stove are available. Again, groups will be responsible for any associated cleanup.

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